Receptionist

As one of the world's leading banks, Credit Suisse provides its clients with investment banking, private banking and asset management services worldwide.  Founded in 1856, Credit Suisse has a long tradition of meeting the complex financial needs of a wide range of clients, offering advisory services, comprehensive solutions and innovative products to companies, institutional clients and high-net-worth private clients globally, as well as retail clients in Switzerland.  Credit Suisse is active in over 50 countries and employs approximately 45,000 people.  Further information can be found at www.credit-suisse.com.

 

Cultural diversity is essential to our success.  As such, we employ people from more than 100 countries.  Credit Suisse empowers employees to work openly and respectfully with each other and with clients, ultimately striving to deliver superior results while offering initiatives and programs to assist employees achieve a healthy work-life balance.

  

Position Description:

 

Receptionist - Chicago

 

Key Responsibilities:

 

Front Desk

Answer/screen/direct calls and guests and give information as appropriate/necessary

 

Sign for incoming packages

 

Distributing mail/overnight shipments

 

Keeping conference rooms clean and ready for clients/meetings

 

Order/Set up lunches for meetings

 

Add guests to security lists

 

Send messenger to LaSalle bank on a bi-weekly basis

Administrative Duties

         

          Send out overnight packages (FedEx/UPS)

 

          Arranging Iron Mountain shredding and pick ups/deliveries for storage

       

          Scheduling/arranging meetings in all conference rooms

   

          Making labels and typing letters as needed for various people

 

          Monitoring supplies/needs for the copy rooms and kitchen and maintaining an appropriate level of supplies as necessary for business function

 

                    Ordering supplies

 

                    Cleaning supply & copy rooms and kitchen

 

          Support employees relating to copy machines/printers (i.e.: stocking w/ paper, fixing jams, replacing ink/toner cartridges, calling for repairs)

 

          Sorting and delivering custodial statements to Client Service Professionals (CSPs) on a monthly basis

 

          Assisting in the binding of books for client meetings

 

          Maintaining employee home/office phone number lists

 

          Maintaining office supply list and keeping it up to date

 

          Assist all teams as needed with any administrative needs or special projects

 

Billing

Gathering custodial statements for each billing cycle

 

Contacting CSPs to get non-duplicate statements and Axys statements to Nicole for each billing cycle and following up to be sure it has been obtained

 

Working with Nicole, Peter, & Nick to help with any administration needs during each cycle

Other

Office expert in Concur Expense Reimbursement, NetRez Travel Arranging, and ePro online ordering system

 

Liasion between Mail Room, Copy Center, and IT Help Desk for all employees

 

Office expert for Iron Mountain off-site record storage process and retrievals

 

Arrange and order Holiday gifts for clients

 

Coordinate firm outings/events

Experience and Skills Required:

         

          Previous experience doing a similar role

 

          Enthusiastic team player

 

          Ability to work 8:30 to 5:00

 

 

 

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Credit Suisse is an Equal Opportunity Employer and does not discriminate in its employment decisions on the basis of any protected category.

 

To the extent permitted or required by applicable law, a candidate who is offered employment will be subject to a criminal record check and other background checks before the appointment is confirmed.