Administrative Coordinator

Company: Relay Worldwide, a sponsorship and event marketing agency, 100% owned by Publicis Group

Job Title: Administrative Coordinator
Immediate Supervisor: HR Director

Position Summary:
The Administrative Coordinators responsibilities are varied. He/she has full responsibility for the front desk and helps all departments and project teams . This position is responsible for administrative functions of the office and must be detail oriented. This position will also be assigned responsibility for specific aspects of projects and must be able to prioritize his/her entire workload so that all job functions are completed in a timely manner.

Specific Responsibilities:
• Full responsibility for the front desk, lobby and conference rooms including answering telephones, greeting guests, maintaining the front desk, lobby, conference room and copy/fax areas
• Provides administrative support to executive managers, including travel arrangements, expense reports and correspondence
• Provides support to executive managers including data entry, correspondence and mail
• Helps with presentation development
• Maintains office supply area and coordinates with Office Manager to reorder office supplies as needed
• Maintains the organizations’ travel calendar and distributes same to all personnel
• Maintain the organizations’ administrative lists/reports including birthdays, address and phone extensions
• Assists Account Directors and teams with details regarding event execution, including but not limited to internet research, presentations and data entry
• Assists in management, organization and appearance of front conference room
• Responsible for processing several different invoices

Required Skills:
Bachelor degree required
Industry experience or knowledge preferred
Individual must be a self-starter
Must exhibit strong organization skills and be detail oriented
Must able to prioritize and juggle many projects at one time
Strong computer skills required in Microsoft Word, Excel and Power Point; Visio and Project preferred
Must interact with every department in the company

Please apply via website at www.relayworldwide.com
M/F/D/V