Chicago-Administrative Assistant

Aon is a global leader in risk management, insurance and reinsurance brokerage, human capital and management consulting, and outsourcing with more than 43,000 employees in 500 offices in more than 120 countries. We integrate customized services, leverage expertise across industries and apply business knowledge to our clients' strategic goals. Aon helps clients anticipate how change intersects with opportunity. Each of our clients has unique business needs, so we have developed expertise for a complete range of business processes, products and industries. Aon’s account and relationship managers form a comprehensive perspective of our clients’ organizations, matching our expertise to their business strategy.

POSITION SUMMARY: Performs administrative and secretarial duties for a specific manager or department.


ESSENTIAL DUTIES: The Administrative Assistant answers telephones in a courteous manner for all staff members as necessary. Takes accurate messages, gives information to callers, and route calls to appropriate personnel in a timely manner. Greets visitors, ascertains nature of business, assists when appropriate, or refers visitors to appropriate person. Provides high level of customer service and assistance to clients, and fellow co-workers both inside and outside of immediate team. Communicates in person and through correspondence with high level contacts inside and outside the company such as vendors, customers, and senior leadership. Coordinates travel arrangements for staff, utilizing the in house travel agency. May also prepare expense reports/reimbursement requests for staff. Schedules meetings and appointments for staff, including coordinating and confirming attendance, arrangement of meeting location, equipment and supplies. Reads and routes incoming mail. Locates and attaches applicable file information or previous correspondence to facilitate prompt resolution. Prepares outgoing mail. Using knowledge of the department's procedures, prepare routine correspondence, documentation, forms, notices, or statistical reports. Maintains database information, such as mailing lists, vendors, etc. in applicable format. Maintains manuals, policy and procedure files, etc., in applicable format. Assists in research, testing, and/or implementation of revised policies and procedures. Prepares departmental invoices, payroll reports, track vacation days, track sick days, etc. Files correspondence and other records. May coordinate transmission of information with other users/suppliers. Makes copies of correspondence and other printed matter. Ensures adequate office supplies. Processes purchase requests for additional office supplies as needed. May reconcile/coordinate reports with other departments as needed. May take dictation in shorthand or by machine and transcribe notes on a personal c

REQUIRED SKILLS AND EXPERIENCE: Possess 1 – 3 years of secretarial/administrative experience. Knowledge of general office administration Is highly organized, with strong multi-tasking skills. Ability to handle multiple demands and competing priorities. Good attention to detail. Ability to communicate effectively with others (written and oral). Intermediate PC skills and knowledge of Microsoft Office are required

REQUIRED EDUCATION: High school diploma or one-year certificate from college or technical school.

Aon offers competitive compensation, exceptional benefits, continuing education & training, a unique internal advancement program, and tremendous potential with a growing worldwide organization.

Aon's professionals are unwavering in their client focus and integrity. We promote diversity, professional development, frugality and stewardship, applying a disciplined non-bureaucratic approach to help our clients realize their business potential. Drawing on our experienced team as a competitive advantage, Aon employees have the freedom to take risks, foster innovation, champion for change and replicate best practices.

For more information about Aon Corporation, visit our website at http://www.aon.com

Aon is an equal opportunity employer committed to a diverse workforce. M/F/D/V

DISCLAIMER:
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time."

Education: High School or GED