Administrative Assistant - Chicago

Company: ABM Security
Contact: David Neu
Email: david.neu@abm.com

Clerical/secretarial functions supporting the Regional Manager as well as any and all other departments as needed. Position requires extensive knowledge of word processing programs and equipment, personal computers and the software application of same.

Clerical/secretarial support to Branch Managers.

Responsible for completion and follow-up of any and all projects delegated by Regional Manager.

Organize and prepare proposals (Powerpoint) for potential jobs. This includes utilizing internet for client information, i.e. logos, pictures of building, pertinent information, etc.

Prepare cost disclosures (Excel) for proposals and existing clients.

Prepare budget forecasts (Excel) for existing clients.

Maintenance and upkeep of client files and appropriate paper flow, i.e. contracts, certificates of insurance and cost disclosures.

Update office and file organization to include tracking of all said management's correspondence, financial reports, budget materials, etc.

Continue on-going training process to keep current on computer capabilities and future office computerization plans.

Update client listings and distribute periodically.

Interface with other staff members for a smooth transition of events throughout the branch.